An independent practitioner — a massage therapist, say — running their own lane inside your clinic: their own calendar, services, prices and page, with the money settled between the two of you. Here is every screen, in order.
Ancillary providers are switched on per clinic, by Aperta Health, on the clinic's own record. It is the one part of this that is not yours to do, and it is also the only part: once the switch is on, Aperta never manages the person.
Note: Their licensure, your agreement with them, and paying their share are your clinic's responsibility. Aperta's involvement is the switch.
Once the switch is on, a new link appears in your Provider Tools. It lists your clinic, any invite you have out, and the lane of anyone who has accepted.
The invite form asks for who they are, what they do, and the money terms. The two money fields are the whole agreement as the software understands it, so read them before you send.
Note: The invite is the only way an ancillary login is ever created. Aperta's own provider and staff forms cannot make one.
They set a password, accept the platform terms, and land in a portal of their own — not yours. Their page cannot go live until their setup is complete, so there is nothing half-built for a client to find.
Their Home page keeps this list until every item is in.
Note: They never see your roster, your patients' charts, or your schedule. Their portal holds only their own calendar, clients, notes and earnings.
Their hours are a separate lane on your clinic's calendar. The ordinary "All providers" day is the clinical day and leaves them out, so their massage slots never look like open chiropractic time. Pick them in the provider dropdown to see their lane.
Your front desk can book them from the schedule exactly like any calendar: pick their lane, tap an open time, choose the client. The client's confirmation comes from your clinic, in massage wording, and any reply lands at your desk.
What the client's phone shows. The text leaves from your clinic's line.
Note: Their texts come from your clinic's line unless Aperta later buys them a number of their own. That is a feature: from the first message the client is in a conversation with your desk.
Open one of their visits and you see their session note and what they recorded at checkout — not a chiropractic encounter. The patient's chart shows the same on the visit row. Their note is its own record and never appears among SOAP notes.
At the end of a massage they open the visit in their portal, record the amount and how it was paid, and the client pays at your desk. The card is swiped on your clinic's terminal; nothing moves through Aperta.
Each lane has a Stats & earnings panel: what their visits collected, their share, which way the money goes, and a month-by-month table. The figures are an estimate from the percentage you set; you settle on your own books, in whatever rhythm you agreed with them.
Note: They see the same figures on their own Earnings page, worded from their side, so you are both reading one number.
The terms are editable on their lane whenever they change, and a lane can be paused without removing anything: their page goes dark, their card disappears, their hours stop surfacing, and their login stays so their earnings remain readable.
They are inside your clinic but not inside your practice. A few lines the software holds for you, so you never have to.
Aperta turns on the switch; you send one invite; they build their page; their lane appears on your schedule; you settle up from the stats. Send them the chapter written for their side so they know what each screen is for.